Sailing Club racer

Sailing Club Racer

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Sailing Club Racer

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Sailing Club Racer

Free, open source web page to input, store, calculate and publish race results.

Complete source text, documentation and instructions for customising your own release available at (Link to Git Hub)

Requires a PC or lap top with a mouse and an up-to-date browser (Chrome, Edge, Firefox, Opera). Safari is not supported. If you want to point and click on a touch screen then this system is not for you. Also, it's unlikely that you'll be able to use the system effectively using the touch-pad on a lap top.

Requires that your Race Officers are happy to record start time, finish times etc. using real 24 hour clock time. Ideally, your recording team will use two clocks; one as a back-up in case of failure. Race officers who insist on using a stop watch to record elapsed times will not be able to use the system.

Supports

Mixed-fleet, single start, racing (large, built-in list of classes and PY numbers; updated regularly from RYA, SCHRS and Great Lakes).
Mixed fleet with two or more starts for different fleets - option to publish combined results if all fleets sail the same course at, more-or-less, the same time.
Average lap racing as described in the RYA publication 'Running the Races'
Single class racing.

Logged-in users can

Store and retrieve series files on sailingclubracer.com - other club members (with your club's password) can view and edit your series files from anywhere with an internet connection.
Load competitor details from your club's sign-page at sailingclubracer.com
Load competitor details from spreadsheet files and other races and series files.
Input competitor details by hand.
Publish series results on sailingclubracer.com
Publish results as HTML files for inclusion on your club web site.
Publish results in paged format for printing on paper or distributing as PDF files.

To log-in your club needs to be registered.

Non-logged-on users can

Store and retrieve series files on their PC or lap-top.
Share series files with other club members using the export and import functions.
Load competitor details from spreadsheet files and other races and series files.
Input competitor details by hand.
Publish results as HTML files for inclusion on your club web site.
Publish results in paged format for printing on paper or distributing as PDF files.

All Users can

Maintain a list of extra classes and their PY numbers to append to (or override) the built-in list of numbers.
Load audio files and click on a time line to hear sound signals, called sail numbers and other conversation.
Load video files and click on a time line to watch scenes recorded during racing.
Back-up their series files to a single, large zip file for archiving in a safe place.

More information.

This is the latest upgrade of the system we have been using at Netley Sailing Club (UK) for several years. It was developed originally because the available off-the-shelf systems did not fit in with the particular way our racing was organised. It has been made available free, under public licence in the hope that it may be useful to other sailing clubs.

At Netley, for club racing, we have a team of two on the committee boat. We record races on paper with an audio recording as backup. One person has the audio recorder and calls the sail numbers as boats cross. The other person has the clock and writes sail numbers and times.

Typically, someone in your club will create a series file before the first race takes place.

Create a new series file with the 'New' button on the menu. This will bring up a properties page. We like to think that we've made the properties page as simple as possible but sailing clubs organise their racing in many different ways. You'll be able to tell from the properties page whether or not Sailing Club Racer is usable by your club. Four or five lines down on the form you can chose the type of racing - mixed/fleet/single/start, mixed/fleet/multiple/starts or single class. When you've made that decision, the form changes subtly so that you're not confronted with irrelevant questions.

If the series is mixed-fleet with 'boats started in groups in quick succession' you'll need to specify the fleets. At the bottom of the form there is a box for specifying your first fleet and buttons for adding as many more fleets as you need.

When you exit the page it shows the first race. At this point you can save the series file. No need to enter competitors until the day of the first race. It's your choice. At Netley, many of our series last for several weeks and we only populate each race with the competitors who sign-on on the day. If you want to populate each race with the same list of competitors, populate the first race, switch to the next race and copy from the previous race. Repeat the process as many times as required.

N.B. A small button on the menu allows you to choose which race you are editing.

When a race is completed

Open the series file.
Pick the race to display (button on menu).
Fill in the details at the top of the page.
If required, enter the list of competitors, import them from another race or download them from your sign-on system.
If it's a mixed fleet series you'll need to enter finish times. If you do average lap racing you'll need to enter the lap counts as well. If its a class racing series you just need to drag the boats into the correct slots in the 'finish' window (tied boats go in the same slot).

Hints for checking mixed fleet results before publication.

Sort the list using the finish time column (button at top of column). The boats should be in the same order as your last lap rounding list.
Sort the list using the percentage column. Mistakes with the lap count will often show up here. If you know the sailors, does the list look right. A gradual descent from 100 down to 70 or even 60 is common. Is there an unusual gap in the descent. N.B. The fairness adjustment for fast boats affected by sailing an extra lap in a dying wind has not been applied at this point.
Sort by the finish column and then the class name column (the sort is accumulative). Does the order of finishing in each class look reasonable?

Audio Recording.

99% of the our race officers return to shore with perfect paper work but occasionally, weather and events conspire to cause boats to be missed. The time-line window makes it easy to replay fragments of of audio from any moment during the race. Note that you do not need to speak times times for the audio recording. The time-line window shows the time as it plays back.

An audio recording can only be used if the time it started is known precisely. When you load an audio file, you'll be asked what time it started. If you're using a dictaphone, make sure you speak a time check at the start of the recording. You can listen to the first few seconds of the recording and calculate the exact start time.

At Netley we use a waterproof Android phone with the Sailing Club Racer app. The app records audio in ten-minute chunks, names the files with the start date/time and uploads them to the internet. The system recognises these files and loads them automatically. The person who will call the sail numbers starts the app and hangs the phone round her/his neck. No other attention is needed during the racing.

Video Recording.

If you have an extra person available, you can give them the job of recording short periods of video. Ideally, they'll just record twenty or thirty seconds when a large number of boats all cross at the same time. Video files are large and, if loaded, can make your series files very large.

Instruct the cameraman to point the camera at the clock for a second or two at the start of each recording.

Adding competitors one at a time is tedious. Also, variations in spelling can cause inaccurate series results.

A good option is to register with a service that allows your members to sign-on online. The service at sailingclubracer.co.uk/signon provides a list of competitors who signed-on before the start of the first fleet on the day of the race.

Audio

Video

Drag Boats to this Column to Record Finishes

Adding competitors one at a time is tedious. Also, variations in spelling can cause inaccurate series results.

A good option is to register with a service that allows your members to sign-on online. The service at sailingclubracer.co.uk/signon provides a list of competitors who signed-on before the start of the first fleet on the day of the race.

Finishers (in order)

Award finishes by dragging competitors from the list (left) to the finishers window (above) in order.

Ties

Drag tied competitors into the same slot.

Mistakes

Drag a finisher into the correct position or back into the competitor list.

Welcome to Sailing Club Racer

Race Officers: The series file you need should already have been created. Click the 'Open' button and find the series you need in the list.

Administrators: Prepare your series files in advance. Click the 'New' button or open an existing series file and 'Clone' it.

Please click the race you wish to edit

Name	Value	Description/Explanation
Series Name		For example, Early Spring
Season (Year)		Season must be a 4-digit year number.
Race Count		How many races scheduled for this series/regatta.
Open Meeting		Check this box if this is an open meeting. (Adds extra column 'Club');
Mixed Fleet. Any Class. 1 Start.		All signed-on boats are eligible. All boats start together. One start.
Mixed Fleet. 2 or more fleets.		All signed-on boats are eligible. Separate starts for each fleet.
Single Class. Single Fleet.		Series is for a single class only. Other signed-on boats are not eligible and will not be scored. Portsmouth Numbers do not influence the scoring in any way.
Class Name
Average Lap		Racing is Average Lap. As described in RYA document 'Portsmouth Yardstick – Running Races'. The about-to-finish-signal is made in a gap in the flow of boats so that no one that has just crossed the line can be confused. After the about-to-finish-signal all boats finish the race the next time they cross the start/finish line - regardless of how many laps they have sailed.
Average Lap Fairness	Apply rule recommended by RYA	If a boat ends with a corrected time greater than a boat which completed fewer laps but has the same PN, a modifying calculation should be applied as follows: Modified time = Corrected time x multiplier; Multiplier = (slowest x (fastest laps – 1)) / (about to finish time x fastest laps); Where: Fastest Laps is Actual Laps completed by the fastest boat in the group. Slowest is the Elapsed Time of the slowest boat in the group. NB. This is only applied to a group of boats with the same PN where one or more have been affected by sailing differing number of laps and the corrected times do not reflect a fair outcome.
Average Lap Fairness	Apply rule recommended by Sailing Club Racer	If a boat ends with a corrected time greater than a boat which completed fewer laps but has the same PN, a modifying calculation should be applied as follows: Modified time = Corrected time x multiplier; where the multiplier is sufficient to ensure that the slowest boat in the affected group is placed in front of all boats with the same PN that completed fewer laps. NB. This is only applied to a group of boats with the same PN where one or more have been affected by sailing differing number of laps and the corrected times do not reflect a fair outcome.
Rule A5.2 Applies		A boat that did not start, did not sail the course, did not finish, retired or was disqualified shall be scored points for the finishing place one more than the number of boats entered in the series. A boat that is penalized under rule 30.2 or that takes a penalty under rule 44.3(a) shall be scored points as provided in rule 44.3(c).
Rule A5.3 Applies		A boat that came to the starting area but did not start, did not sail the course, did not finish, retired or was disqualified shall be scored points for the finishing place one more than the number of boats that came to the starting area, and a boat that did not come to the starting area shall be scored points for the finishing place one more than the number of boats entered in the series.
Rank Fleets Together		Tick this box if all fleets race the same course at more-or-less the same time and you want all boats ranked together (one competition). Otherwise leave this box blank.
Rank Fleets Separately		Tick this box if you want fleets ranked separately (different competition for each fleet). Otherwise leave this box blank.
Helm/Class		Series points are awarded to helms for all races in which they sailed the same class, regardless of sail number or crew.
Helm/Class/Crew		Series points are awarded to helms for all races in which they sailed the same class with the same crew, regardless of sail number.
Helm/Class/sailNumber		Series points are awarded to helms for all races in which they sailed the same class with the same sail number, regardless of crew.
Helm/Class/Crew/sailNumber		Series points are awarded to helms for all races in which they sailed the same class with the same sail number and the same crew.
Helm		Series points are awarded to helms for all races in which they sailed, regardless of sail number or crew.
Helm/Crew		Series points are awarded to helms for all races in which they sailed with the same crew, regardless of sail number.
Helm/Crew/SailNumber		Series points are awarded to helms for all races in which they sailed with the same crew and the same sail number.
Low Points		Score series using the low points system. 1, 2, 3, 4, 5, etc.
Bonus		Score series using the bonus points system. 0, 3, 5.7, 8, 10, 11.7, 13, 14, 15, 16 , 17, etc.
Discard Profile		The form of a discard profile is a comma-separated list of discards when 1,2,3,4 etc races are completed. The last value is used if the number of races sailed is greater then the number of entries in the profile.
Scoring abreviations Used	DNC DNS OCS ZFP UFD BFD SCP NSC DNF RET DSQ DNE RDG DPI DUT	Un-check the boxes that you will never use (helps un-clutter the input screens).
Duty Points Allowed	None 1 race 2 races 3 races 4 races 5 races 6 races	Limits the number of non-sailed races for which average points can be claimed in lieu of carrying out a club duty. 'DNC' points will be awarded to a boat for any of its 'DUT' marked races that exceed the limit.
Mono-hull Classes. Extras/overrides.		This page has a large, built-in list of classes which is updated regularly with data from the RYA, SCHRS and Great Lakes. Override the built-in numbers or add unrecognised classes by adding lines here. One class per line please. This box will grow as you type more lines. Last word on each line must be the Portsmouth Number. N.B. Portsmouth Numbers are required to compute the results of mixed-fleet races. Each class name provided by each competitor must be recognised before results can be processed. Spelling is important although spaces and punctuation are ignored; also upper/lower case does not matter.
Multi-hull Classes. Extras/overrides.		Same as row above but for multi-hulls. Sailing Club Racer needs to differentiate between mono-hulls and multi-hulls only if you have separate fleets for them.

Notes